Item 70 · Management companies & agents

What you can put in front of an owner without rewriting it

Bars Marine is a refit yard in Tuzla, Istanbul, for motor yachts of 24 to 100 m. Five decisions stay on your side across a yard period, and each one reaches you in writing. Four documents come into your office while the work runs, and any of them can go to the owner as it stands.

Send your work list Get the rate card

Item 70.1

What is yours to decide

Reviewed 21 Aug 2026

Five decisions across a yard period, and all of them are made on paper. The captain walks the work with the project manager; your side reads and decides. Between the five, the weekly report tells you what is done, what is running and what is waiting.

WhenWhat we sendWhat you decide

Before arrivalThe work list, and the dates we are working to.Agree the list and the dates.

When the quotation comes backEvery line item: quantity, unit and hours.Approve, trim or split any line item.

When the panels come offThe finding, its number, and what it does to the price and the date.Approve it before the work continues.

Before redeliveryThe snag list as it stands.Agree what closes before she leaves.

RedeliveryThe handover file.Sign off the handover.

Your surveyor and your own representative on site for any part of the yard period, or for all of it barsmarine.com/managers#70-1

Item 70.2

What reaches your office

Four documents reach your office across a yard period, each in a form the owner can read as it stands.

70.2.1

The weekly progress reportdone, running, waiting — with photographs from the week

70.2.2

The quotation, line by linequantity, unit and hours against every line item, priced before you sign

70.2.3

Approvals on added line itemsthe finding, its number and your approval on one page, dated

70.2.4

The handover filecertificates, warranty registrations and the makers’ commissioning papers

Item 70.3

The four figures an owner will ask you about

Each figure below names the document it comes from. You can check all four without asking us.

18 / 12

Months of warrantya clause in the contract you sign: 18 months on what we install or build new, 12 on repair and overhaul — item 30.5

from €45

Where the labour rate startsthe rate card sets out the labour rates, and the same rates stand on every labour line item in your quotation — item 40.2

10%

How far a quotation usually movesevery line item is priced before you sign, and each addition is priced and approved before work on it starts — items 30.2 and 30.3

100 m

The longest yacht we takethe range is 24 m to 100 m, and the hoist takes 860 t — Refit services, item 10.3

Item 70.4

What a yard should answer before it goes on your list

Five questions worth putting to any yard on your list. Our answers follow, each with the item where you check it.

70.4.1

Whose interest do they act in?You appoint the class society and your own surveyor, and your representative can be on site for the whole yard period. Every addition to the work list carries your approval before it starts — item 70.1

70.4.2

Do they know this kind of work?The machinery opened up in this yard is listed by the work done on it, with the makes against each line — Refit services, item 10.4

70.4.3

Can they show comparable projects?Item 50.1 sets out the last yard period line by line: what was signed, what was added, and the dates she came in and left. The captain came back for three winters and sent three more captains here, and the recommendation letter is on request — Projects, items 50.1 and 50.4

70.4.4

What will the price do between signature and invoice?Every line item is priced before you sign, and each addition is priced and approved before work on it starts. The final invoice usually comes in within 10% of the quotation — items 30.2 and 30.3

70.4.5

What reaches your office while she is here?A weekly report, the quotation line by line, dated approvals on every addition and the handover file — item 70.2

Item 70.5

When something goes wrong

Four things that come up in a yard period, how fast you hear about each one, and who you speak to.

70.5.1

A date at riskyou hear it from us before it slips, with the new date and what caused it

70.5.2

A finding that changes the pricethe finding, its number and the price reach you on one page, dated — and work on that item waits for your approval

70.5.3

You cannot reach the project managerthe yard manager picks it up the same day — one step, and you are speaking to the person who runs the yard

70.5.4

Work you want opened up againwe do it again at our own cost inside the warranty: 18 months on what we install or build new, 12 on repair and overhaul

Item 70.6

If you are the yacht’s agent

Captains ask their agent where a yard period should go. Send the yacht’s particulars — her length, her class event and the window she is free — and we answer whether we can take her, with the rate card attached, within one working day.

Every answer is written to be forwarded: the captain reads it as it arrives.

Get the rate card

Send the work list for one yacht. The quotation comes back with quantity, unit and hours against every line item, in a form that reads side by side with whatever else is on your desk.

Send your work list → priced line by line